Interfront Annual Report 2022

PART C: GOVERNANCE 55 The Health and Safety Committee was established to ensure Interfront complies with its moral and legal obligations to safeguard and protect our employees and visitors against injury, disease and risks to health and safety within Interfront. At the height of the pandemic, a COVID-19 Steering Committee was established to aid the Chair of the Health and Safety Committee. Representation included senior members from HR, ICT, Governance, Operations and EXCO. The Committee ensured compliance with regulations and health and safety measures that required attention. Subsequent to the lifting of some of the regulations allowing staff to visit Interfront offices, the health and safety duties were transferred to the Health and Safety Committee and the Health and Safety Policy was updated accordingly. Quarterly inspection reports are submitted to the Company Secretary / Manager: Corporate Services as the Section 16.2 appointee in terms of the Occupational Health and Safety Act, No. 85 of 1993, as amended. Redundant IT hardware is recycled through a certified third party, supported by documented proof. The COVID-19 pandemic resulted in rapid automisation of systems and processes, which resulted in a significant reduction in Interfront’s paper trail. A service provider has been appointed to assist with the collection, shredding and disposing of company documents as required. The role and responsibilities of the Company Secretary include, but are not limited to the following: • Making Directors aware of all laws and regulations relevant to Interfront. • Scheduling Board and committee meetings. • Ensuring that the Directors and Management operate within an authority framework approved by the Board. • Taking responsibility for the preparation of all or parts of the Annual Report and ensuring that statutory deadlines are met. • Acting in good faith, avoiding any conflicts of interest, and ensuring appropriate guidance is provided to the Board in all matters relating thereto. • Ensuring compliance with all the statutory provisions of the Companies Act, inter alia, lodging the Annual Return as prescribed. • Ensuring compliance with the MOI. Declaration by the Company Secretary I, the undersigned Madelein Pepperell, in my capacity as Company Secretary, certify that the company has lodged with the Companies and Intellectual Property Commission all such returns as are required of the company in terms of the Companies Act and that all such returns are, to the best of my knowledge and belief, true, correct and up to date. M. Pepperell Company Secretary 31 July 2022 10. HEALTH, SAFETY AND ENVIRONMENTAL ISSUES 11. COMPANY SECRETARY